Last updated: 23 May 2026.

The Polder privacy statement explains how The Polder News handles personal data when people read the site, contact the editorial team, send professional enquiries, or interact with our publications. The Polder News is published from the Netherlands and is operated by Stichting ITECA.

We keep privacy work practical and proportionate: we collect only what is needed to operate the website, respond to legitimate requests, protect the platform, and maintain a serious editorial record.

The Polder privacy statement at a glance

We do not sell personal data.
We use personal data only for clear purposes connected to website operation, editorial communication, security, analytics, compliance, and professional correspondence.
Non-essential cookies and analytics are handled through the cookie consent tools on the website.
Readers can exercise GDPR rights by contacting us through the website contact route or by writing to the postal address below.

Controller and contact route

The controller for personal data processed in connection with The Polder News is:

Stichting ITECA
De Stuwdam 33
3815 KM Amersfoort
The Netherlands

For privacy questions, requests, or objections, use the contact route on this website or write to the postal address above. We may ask for information needed to confirm your identity before acting on a data-subject request.

What personal data we may process

Depending on how you use the website, we may process the following categories of data:

technical data, such as IP address, browser type, device information, log files, cookie preferences, and pages visited;
communication data, such as name, organisation, role, message content, attachments, and contact details if you submit them;
editorial correspondence, such as source materials, tips, corrections, interview requests, press material, or professional background information sent to us;
commercial or administrative data if a contributor, partner, advertiser, supplier, or professional contact enters into a working relationship with us.

Why we process data

We process personal data for these purposes:

to publish, maintain, secure, and improve The Polder News;
to respond to messages, corrections, enquiries, editorial tips, media requests, and partnership requests;
to understand website performance and reader interest where consent or another lawful basis applies;
to prevent abuse, spam, fraud, unauthorised access, or technical misuse;
to manage professional relationships and comply with Dutch and EU legal obligations.

The legal bases may include consent, performance of a contract, compliance with legal obligations, and legitimate interests. Our legitimate interests include website security, editorial continuity, professional communication, platform improvement, and protection of the publication.

Cookies, analytics, and embedded content

The Polder News may use cookies and similar technologies for basic website functions, security, analytics, and consent management. Non-essential cookies are used only where the website consent layer allows them.

Articles may include links to external sources, public authorities, professional references, or embedded third-party content. External websites may process personal data under their own privacy notices. We recommend reviewing those notices when you leave The Polder News.

Editorial information and sources

The Polder privacy statement also covers information sent to us for editorial purposes. If you submit tips, corrections, source material, or background information, we process that information to evaluate the request, verify context, maintain an editorial record, and decide whether follow-up is appropriate.

We may keep editorial correspondence where needed for accountability, source verification, dispute handling, or the responsible maintenance of published work. We do not publish private personal data from correspondence unless there is a lawful basis and a clear editorial reason to do so.

Service providers and transfers

We may use hosting providers, security tools, analytics services, email or communication tools, professional software, and technical contractors. Where a provider processes personal data on our behalf, we use appropriate contractual and organisational safeguards.

If personal data is transferred outside the European Economic Area, we use safeguards required by applicable privacy law, such as an adequacy decision, standard contractual clauses, and additional measures where needed.

Retention

We keep personal data only for as long as reasonably needed for the purpose for which it was collected, unless a longer period is required by law or justified by security, legal, administrative, or editorial accountability reasons.

Contact messages and general enquiries are normally kept only as long as needed to respond and manage follow-up.
Technical logs may be kept for security and platform maintenance.
Contractual, supplier, or administrative records may be kept for the statutory period required under Dutch law.
Editorial records may be retained where needed to support accountability, corrections, source verification, or legal defence.

Your GDPR rights

Under the General Data Protection Regulation, you may have the right to request access, correction, deletion, restriction, portability, or objection to processing. Where processing is based on consent, you may withdraw consent at any time.

You also have the right to lodge a complaint with the Dutch Data Protection Authority, the Autoriteit Persoonsgegevens, or with another competent supervisory authority in the European Union.

Security

We apply technical and organisational measures intended to protect personal data against unauthorised access, loss, misuse, alteration, or disclosure. Access is limited to people and providers who need it for legitimate operational, editorial, legal, or technical reasons.

Changes to this statement

We may update this The Polder privacy statement when our website, tools, legal obligations, or editorial operations change. The latest version will be published on this page with an updated date.

Privacy Statement